Convert More Demo Attendees, Reduce Dropouts & Place Students Faster—All on WhatsApp

Handle 100+ course inquiries weekly without overwhelming counselors. Automate demo bookings, track student progress, send assignment reminders, and share job opportunities systematically.

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45%
Higher demo conversion
Automated follow-ups turn interested leads into enrollments
30%
Fewer dropouts
Assignment reminders and progress tracking keep students engaged
10+ hrs
Saved per week
Automate counselor FAQs, reminders, and placement updates
87%
Placement rate
Systematic job alerts and interview prep increase success
The Problem

Challenges Professional Training Institutes Face

Demo Attendees Don't Convert

Working professionals attend your demo, show interest, then vanish. "I'll think about it" means they're comparing with competitors or got busy. No systematic follow-up.

Students Drop Mid-Course

They start with motivation, but work pressure builds, they miss classes, fall behind, and eventually ghost. You've lost revenue and they've lost their investment.

Assignments & Projects Not Submitted

Practical assignments are crucial for learning. Students delay, miss deadlines, and complete the course without hands-on portfolio projects employers want to see.

Same Questions Flood Counselors

"What's the fee?" "Job guarantee?" "Weekend batches?" "EMI available?" "AWS vs Azure course?" Counselors spend hours answering basics instead of closing enrollments.

Placement Support Falls Through Cracks

You promise placement assistance, but manually sharing job openings to hundreds of alumni is chaotic. Students feel abandoned after course completion.

EMI & Fee Payment Tracking Chaos

Students on EMI plans forget payment dates. Following up manually is tedious. Some default, some feel harassed by constant calls, damaging relationships.

Solutions

10 Ways WhatsApp Automation Grows Your Training Institute

Convert more demos, reduce dropouts, and place students systematically

1

Training Inquiry Auto-Response

Rule Starter+ $29

When someone messages about any course, instantly share available programs, placement stats, batch timings, and EMI options.

TRIGGER: Message contains "aws" OR "cloud computing" OR "devops"
ACTION: Send AWS course details with placement stats
THEN: Tag contact as "AWS-Inquiry"
THEN: Assign to AWS counselor for follow-up
How it works: Instant response captures working professionals who research during breaks. Placement stats upfront address main concern ("Will I get a job?"). EMI option removes cost barrier. Clear next step makes conversion easy.

Workflow tip: Create separate auto-responses for each major course (AWS, Python, Data Science, Digital Marketing) with course-specific placement stats.
2

Batch/Cohort Enrollment Journey

Journey Starter+ $29

Guide prospects through enrollment - understand their background, career goals, recommend the right batch, and collect payment.

JOURNEY: Demo Booking
TRIGGER: Reply contains "DEMO AWS" or "demo class"
STEP 1: Ask about background & goals
STEP 2: Show available demo slots
STEP 3: Confirm booking with calendar invite
STEP 4: Send reminder 1 day before demo
STEP 5: Post-demo enrollment offer (within 48 hours)
How it works: Understanding background helps personalize the pitch. Validating their goal ("very common transition") builds confidence. Multiple time slots show flexibility for working professionals. Demo content preview sets expectations.

Workflow tip: Collect background info during booking to prepare personalized career roadmap during demo. Shows you care.
3

Session Reminder System

Sequence Starter+ $29

Send class reminders for classroom and online sessions with topic preview, prep work, and attendance tracking to prevent dropouts.

SEQUENCE: Class Reminders
DAY -1: Send reminder with topic & prep work
DAY 0: 2 hours before class - final reminder
IF ABSENT: Same evening - share recording + ask if they're okay
IF 3 ABSENCES: Dropout prevention message with counselor call
How it works: Preview of tomorrow's topic creates anticipation. Pre-class prep improves learning. Progress tracking motivates completion. Attendance visibility helps identify at-risk students early. Quick check-in after absence shows you care.

Workflow tip: For online sessions, include Zoom link in reminder. For classroom, include parking instructions and lab number.
4

Corporate Training Quote & Follow-up

Journey Starter+ $29

When companies inquire about corporate training, collect requirements and send customized proposals with follow-up sequence.

JOURNEY: Corporate Training
TRIGGER: Message contains "corporate training" OR "team training"
STEP 1: Collect requirements (team size, level, format, timeline)
STEP 2: Send customized proposal
STEP 3: Follow up after 2 days if no response
STEP 4: Share case study of similar training
STEP 5: Final follow-up with limited-time offer
How it works: Quick requirement gathering shows professionalism. Name-dropping client companies builds credibility. Fast turnaround (2 hours) while they're hot. Offering consultation call moves conversation forward. Follow-up sequence ensures you don't lose leads.

Workflow tip: Tag corporate inquiries separately - these are high-value deals needing personal attention from senior counselors.
5

Fee/Invoice Payment Reminders

Sequence Starter+ $29

Automated EMI reminders with payment links. Escalating urgency without awkward phone calls. Option to restructure for financial difficulties.

SEQUENCE: EMI Reminders
DAY -5: Friendly reminder with payment options
DAY -1: Final reminder before due date
DAY +3: Polite overdue notice + late fee warning
DAY +7: Urgent notice - course access at risk
OFFER: Reply "HELP" triggers restructuring conversation
How it works: Automated reminders remove awkwardness of manual follow-ups. Multiple payment options reduce friction. Early reminder (5 days) gives buffer time. Escalating urgency (friendly → urgent) handles most cases. Restructuring option shows empathy and retains students.

Workflow tip: Make Apple Pay ID clickable for one-tap payment. Include payment link that pre-fills student details to reduce abandonment.
6

Assignment/Project Submission Tracking

Sequence Starter+ $29

Notify students when assignments are posted, send deadline reminders, and provide feedback when graded. Ensure portfolio completion.

SEQUENCE: Assignment Tracking
DAY 0: Assignment posted - send details + resources
DAY 3: Midpoint check-in - "How's it going?"
DAY 4: 24-hour reminder - offer help
DAY 5: 2-hour reminder - final push
POST-SUBMISSION: Send feedback within 48 hours
IF NOT SUBMITTED: Extension offer + counselor alert
How it works: Clear instructions prevent confusion. Resources remove excuses. Multiple reminders ensure visibility. Midpoint check-in catches strugglers early. Final reminder with live help session recovers late submitters. Portfolio angle motivates completion.

Workflow tip: Share showcase of previous students' best projects. Peer examples inspire better work and timely submission.
7

Certification Exam Preparation & Reminders

Sequence Starter+ $29

For certification-focused courses (AWS, PMP, Google Analytics), guide students through exam registration and send study reminders.

SEQUENCE: Certification Journey
COURSE COMPLETE: Recommend exam registration
WEEK -4: Send study plan + resources
WEEK -2: Check progress + share tips
WEEK -1: Final prep + weak area focus
DAY -1: Exam day tips + motivation
DAY +1: Ask about exam experience
DAY +7: Results check-in + celebration/retake plan
How it works: Momentum from course completion drives exam registration. Personalized study plan removes "what to do next" confusion. Progress tracking keeps them accountable. Weak area identification from mock exams focuses final prep. Day-before tips reduce anxiety. Post-exam check-in shows continued support.

Workflow tip: Celebrate every certification publicly in student WhatsApp group. Social proof motivates others and creates FOMO.
8

Placement Assistance Updates

Campaign Starter+ $29

Share job opportunities with eligible students based on their course and skills. Track applications and provide interview prep.

CAMPAIGN: Job Alerts
TARGET: Students who completed course + have 80%+ projects done
FREQUENCY: Weekly (every Friday)
PERSONALIZATION: Match job to their course (Python/AWS/Data Science)
FOLLOW-UP: Track who applied, interview status, offer status
SUCCESS: Tag "Placed" + collect testimonial
How it works: Proactive job sharing proves placement commitment. Match score validates they're qualified. Connecting their portfolio project to job requirements boosts confidence. End-to-end support (mock interview → submission → prep) differentiates from competitors. Weekly cadence keeps placements top-of-mind.

Workflow tip: Create segments by course completion + skill level. Junior roles to beginners, senior roles to experienced students switching careers.
9

Alumni Networking & Job Alerts

Campaign Starter+ $29

Keep placed alumni engaged with job upgrade opportunities, skill-building workshops, and referral incentives.

CAMPAIGN: Alumni Engagement
MONTHLY: Success story + job opening from alumni
QUARTERLY: Upskilling offer with alumni discount
ONGOING: Job upgrade opportunities (senior roles)
REFERRAL: Incentivize referrals with both sides rewarded
How it works: Success stories inspire current students (social proof) and keep alumni engaged. Alumni hiring creates ecosystem (network effect). Upskilling offers with deep discounts feel like special treatment. Referral program leverages satisfied alumni to bring quality leads. Continued job sharing shows lifelong support.

Workflow tip: Create "SkillUp Alumni Network" WhatsApp group. Alumni help current students with referrals, interview tips, company insights.
10

Testimonial & Corporate Referral Program

Sequence Starter+ $29

After successful placement, collect video testimonials and incentivize corporate referrals to grow B2B business.

SEQUENCE: Post-Placement
DAY +3: Congratulations + testimonial request
DAY +10: If no testimonial, gentle reminder + increase reward
DAY +30: Corporate referral opportunity (they're settled in job)
ONGOING: Include in alumni success story campaigns
IF REFERRED CORP: Track deal, pay commission on closure
How it works: Strike while iron is hot - they're excited about placement. Generous rewards (Amazon voucher + free course) incentivize participation. Video testimonials are 10x more powerful than text. Corporate referral taps into B2B opportunity - placed students have inside access to decision-makers. Win-win-win: student earns, company saves, you grow B2B.

Workflow tip: Make testimonial recording EASY. Share video examples, suggested script, recording tips. Remove all friction.
CRM

Your pipeline, pre-configured

Track every participant from inquiry to placement. See who needs follow-up, who's at risk of dropping, and who's ready for alumni benefits.

Inquiry
Course interest
Demo
Attended demo
Enrolled
Active student
Learning
Attending classes
Certified
Course complete
Placed
Got the job!

CRM Lite add-on: +$10/mo on Pro plan, included in Business

Capabilities

What You Can Achieve

Capability Starter
$29/mo		 Pro
$99/mo		 Business
$470/mo
Training inquiry auto-response ✓ ✓ ✓
Demo booking journey ✓ ✓ ✓
Session reminders (classroom/online) ✓ ✓ ✓
Corporate training quotes ✓ ✓ ✓
EMI payment reminders ✓ ✓ ✓
Assignment tracking & reminders ✓ ✓ ✓
Certification exam prep tracking ✓ ✓ ✓
Placement assistance & job alerts ✓ ✓ ✓
Alumni networking campaigns ✓ ✓ ✓
Testimonial & referral program ✓ ✓ ✓
Participant contacts Up to 500 Up to 5,000 Up to 25,000
Team members 2 5 15

Prices in USD. View pricing in your local currency →

RECOMMENDED FOR PROFESSIONAL TRAINING INSTITUTES

Pro Plan - $99/month

Prices in USD. View pricing in your local currency →

Ideal for training institutes with 100-300 active participants across multiple batches. Includes placement support, assignment tracking, and corporate training capabilities.

Up to 5,000 contacts
5 team members
Placement assistance
Corporate training
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Small training center with 1-2 batches? Starter Plan ($29/mo) covers demo bookings, class reminders, and basic automation.

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