Reply to inquiries instantly while training, automate session reminders, keep clients accountable between workouts, and never lose a renewal again.
Real results from trainers using WhatsApp automation
Someone messages "what are your rates?" while you're training. You reply 4 hours later—they've already booked another trainer. You can't be on your phone mid-session.
Client doesn't show up. Your hour is wasted. Can't fill that slot last-minute. No system to confirm sessions or charge for cancellations. Lost income, broken schedule.
You send meal plans and home workouts. Client forgets by tomorrow. No weekly weigh-ins, no progress photos. Results suffer, motivation dies, they blame you and quit.
Client buys 12 sessions, uses 6, life gets busy. Sessions expire unused. Client frustrated, won't renew. You have no reminder system for remaining sessions or expiring packages.
Packages end, clients disappear. You're too busy training to chase renewals. No system to identify who's about to finish and offer timely discounts. Revenue is unpredictable.
You send detailed meal plans via WhatsApp or email. Clients read once, forget. No daily reminders about protein intake, hydration, or pre-workout meals. Diet compliance is terrible.
Convert more leads, eliminate no-shows, and keep clients accountable
When leads message asking about training, instantly capture their fitness goals and experience level—even while you're training someone else.
TRIGGER: Message contains "trainer" OR "training" OR "weight loss" OR "fitness" OR "rates" ACTION: Send goal selection menu THEN: Based on goal, send level assessment THEN: Recommend package + free consultation THEN: Tag contact with goal + level for personalized follow-up
When leads book free assessment, collect body stats upfront (weight, target, injuries) so you're prepared before they arrive.
JOURNEY: Free Assessment Booking TRIGGER: Lead replies with time preference STEP 1: Confirm booking with date/time/location STEP 2: Ask for weight, target, injuries STEP 3: Confirm details received STEP 4: Send reminder 24 hours before STEP 5: Send reminder 2 hours before
Eliminate no-shows with 24-hour and 2-hour session reminders. Get confirmations so you know who's coming before you arrive.
SEQUENCE: Session Reminders DAY -1 (24h before): Send confirmation request IF "RESCHEDULE": Offer available slots IF "CANCEL": Acknowledge, remind of policy HOUR -2 (2h before): Send pre-workout checklist + focus IF NO-SHOW: Follow-up message
Weekly and monthly automated progress tracking - weight, measurements, progress photos. Keep clients motivated by showing visible results.
SEQUENCE: Progress Tracking WEEKLY (Sunday AM): Weigh-in reminder → Auto-calculate progress from start weight → Send encouragement MONTHLY (after 4 weeks): Request progress photos → Compare to Day 1 → Celebrate milestones EVERY 10 SESSIONS: Achievement summary → Weight/measurement changes → Strength improvements
Automate package renewal reminders and payment collection. Track remaining sessions and prompt renewals before packages expire.
SEQUENCE: Package Management WHEN 5 SESSIONS LEFT: First renewal reminder + progress WHEN 3 SESSIONS LEFT: Second reminder + discount offer LAST SESSION: Final offer + urgency IF NO RENEWAL: Win-back after 1 week
Automatically send customized workout plans and exercise videos when clients sign up or when you update their program.
TRIGGER: Staff tags client "program-created" ACTION: Send workout plan THEN: Send exercise video library THEN: Send tracking sheet WEEKLY: Send updated program with progressive overload
Automated nutrition education - daily tips, meal ideas, macro targets. Keep clients on track with diet between sessions.
SEQUENCE: Nutrition Education DAY 1: Macro targets + sample meal plan DAY 2: Protein importance DAY 3: Healthy carbs vs refined DAY 4: Healthy fats DAY 5: Meal prep tips DAY 7: Weekly check-in DAILY (opt-in): Morning nutrition tip
Run 30/60/90-day challenges with automated check-ins, leaderboards, and prizes. Great for acquiring multiple clients at once.
CAMPAIGN: 30-Day Challenge TARGET: Active clients + leads WEEK -1: Announcement + registration WEEK 0: Welcome + baseline WEEKLY: Progress + leaderboard DAY 30: Final + winner POST: Share transformations
Automatically reach out to clients who haven't trained in 2+ weeks. Understand why and make it easy to restart.
CAMPAIGN: Lapsed Client TRIGGER: No session in 14 days ASK: What's keeping you away? IF "Busy": Offer shorter sessions IF "Motivation": One comeback session IF "Budget": Offer buddy/online training IF "Injury": Offer modified program
Celebrate transformations and turn happy clients into referral machines. Make referring friends rewarding and effortless.
CAMPAIGN: Referral Program TRIGGER: Major milestone OR renewal STEP 1: Celebrate transformation STEP 2: Referral offer + ready message WHEN REFERRED SIGNS UP: Notify + credit bonus QUARTERLY: Top referrer leaderboard
From first inquiry to transformation champion who refers others
| Capability | Starter ₹2,499/mo |
Pro ₹8,499/mo |
Business ₹39,999/mo |
|---|---|---|---|
| Instant inquiry auto-response | ✓ | ✓ | ✓ |
| Free assessment booking | ✓ | ✓ | ✓ |
| Session reminders & confirmations | ✓ | ✓ | ✓ |
| Progress check-ins | ✓ | ✓ | ✓ |
| Package renewal automation | ✓ | ✓ | ✓ |
| Workout plan delivery | ✓ | ✓ | ✓ |
| Nutrition tips sequence | — | ✓ | ✓ |
| Transformation challenges | ✓ | ✓ | ✓ |
| Re-engagement campaigns | ✓ | ✓ | ✓ |
| Referral program automation | ✓ | ✓ | ✓ |
| Client contacts | Up to 500 | Up to 5,000 | Up to 25,000 |
| Team members | 2 | 5 | 15 |
Prices in INR. View pricing in your local currency →
Prices in INR. View pricing in your local currency →
Perfect for independent trainers managing 15-30 active clients. All essential automation to convert leads, eliminate no-shows, and keep clients accountable.
Managing 50+ clients or running group training? Pro Plan (₹8,499/mo) adds nutrition sequences and transformation challenges.
Join personal trainers using WhatsApp automation to convert more leads, eliminate no-shows, and build thriving fitness businesses.
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