Fill Positions Faster with Automated Candidate & Client Communication

Handle 100+ candidates daily without chaos. Automated job alerts, interview reminders, offer management, and client updates—all on WhatsApp.

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45%
Faster client response
Automated replies keep prospects engaged
30%
More consultations booked
Automated scheduling makes it effortless
6+ hrs
Saved per week
No more manual follow-ups and reminders
4x
More client testimonials
Automated requests capture feedback consistently
The Problem

Challenges Recruitment Agencies Face

Candidate Database Goes Stale — 10,000 resumes in your database. 8,000 unreachable—changed numbers, not job hunting. Your "talent pool" is actually a graveyard.

Interview No-Shows Kill Credibility — Schedule 10 interviews, 6 show up. Candidates forget, accept other offers, or ghost. Client loses confidence in your agency.

"Where's My Application?" All Day — Candidates call daily asking for status updates. Clients follow up constantly asking for shortlists. Communication eats all your time.

Post-Offer Dropouts Hurt Placements — Candidate accepts offer, you celebrate. Joining day—no show. They accepted a better offer and didn't inform you. Lost commission.

Email Goes Unread — Send job descriptions via email—20% open rate. Candidates live on WhatsApp but your ATS only sends emails. Shouting into void.

Lost Referral Potential — Placed candidates know other job seekers. But you never ask for referrals systematically. Your best sourcing channel remains untapped.

Solutions

10 Ways WhatsApp Automation Grows Your Recruitment Business

Handle more candidates, improve show-up rates, and keep clients happy

1

Instant Candidate Inquiry Auto-Reply

Rule Starter+ $29

When candidates message your agency, instantly send welcome info, specialization areas, and how to apply.

TRIGGER: Any new message from unknown contact
ACTION: Send agency welcome message
THEN: Tag contact as "New Candidate"
THEN: Notify recruiter for follow-up
How it works: Sets professional first impression immediately. Candidate knows your specialization, what you need from them, and what to expect. Reduces back-and-forth clarification. Recruiters can focus on qualified candidates rather than answering basic questions.

Workflow tip: Include a link to your company profile or testimonials page to build credibility instantly.
2

Job Alert Broadcasts to Talent Pool

Campaign Pro $99

When you get a new requirement, instantly broadcast to matching candidates in your database—reach them before competitors.

CAMPAIGN: Job Alert - React Developer
TARGET: Contacts tagged "React" OR "Frontend" AND "Active"
MESSAGE: Job details with clear CTA
TIMING: Send immediately when requirement received
TRACK: Responses to "YES" trigger screening journey
How it works: Segment your database by skills, location, and availability. When requirement comes in, broadcast to matched candidates instantly. "YES" responses trigger automated screening journey. Track open rates and responses to measure database quality.

Workflow tip: Send job alerts at 9 AM or 6 PM for maximum engagement. Avoid weekends unless urgent.
3

Automated Candidate Pre-Screening

Journey Starter+ $29

When candidates express interest, automatically collect key details before recruiter spends time on screening calls.

JOURNEY: Candidate Pre-Screening
TRIGGER: Contact replies "YES" to job alert
STEP 1: Ask for experience, CTC, notice, location
STEP 2: Confirm details received
STEP 3: Request resume upload
STEP 4: Tag "Screened - Pending Review"
STEP 5: Notify recruiter with candidate summary
How it works: Automates the first screening round. Candidates self-report basic info. Journey captures structured data and notifies recruiter only for qualified candidates. Saves 15 minutes per candidate. Recruiter calls only after initial qualification check.

Workflow tip: If candidate doesn't respond in 24 hours, send gentle reminder. After 3 days, tag "Not Interested".
4

Interview Scheduling Confirmation

Sequence Starter+ $29

After scheduling interview, send detailed confirmation with company info, preparation tips, and what to expect.

SEQUENCE: Interview Confirmation
DAY 0 (when scheduled): Send detailed confirmation
DAY -1 (day before): Send reminder with checklist
DAY 0 (morning of): Send 4-hour reminder
POST-INTERVIEW: Ask for feedback
THEN: Wait for client feedback
How it works: Comprehensive interview details reduce candidate anxiety and questions. Company background helps them prepare better. Clear next steps (CONFIRM/RESCHEDULE) help you track confirmations. Preparation tips improve performance and reflect well on your agency.

Workflow tip: Include recruiter's direct number in case of technical issues on interview day.
5

Interview Day Reminders

Sequence Starter+ $29

Morning-of reminder with all details and last-minute checklist. Reduces no-shows by 60%.

TRIGGER: Interview scheduled for today
TIMING: Send 4 hours before interview time
ACTION: Send reminder with meeting link + checklist
INCLUDE: Recruiter emergency contact number
TRACK: Tag "Interview Today" for tracking
How it works: Timely reminder ensures candidates don't forget. Checklist helps them prepare properly. Company-specific tips improve performance. Emergency contact number handles last-minute issues without client disruption. Result: Higher show-up rates and better interview performance.

Workflow tip: For critical positions, send additional 1-hour reminder asking candidate to reply "READY".
6

Post-Interview Feedback Collection

Journey Pro $99

Collect candidate feedback immediately after interview. Helps manage expectations and gather intel for future candidates.

JOURNEY: Post-Interview Feedback
TRIGGER: 1 hour after interview end time
STEP 1: Ask for experience rating and confidence level
STEP 2: Collect question types asked
STEP 3: Gauge interest level
STEP 4: Ask about continuing other opportunities
STEP 5: Tag based on interest level
THEN: Update internal notes for recruiter
How it works: Immediate feedback while interview is fresh in mind. Helps you manage candidate expectations based on their confidence level. Question intel helps prepare future candidates better. Interest gauge tells you whether to keep them warm or pivot to other opportunities.

Workflow tip: If candidate rates experience as "Poor", immediately notify recruiter for damage control call.
7

Offer Letter Communication

Journey Starter+ $29

When client selects candidate, communicate professionally with offer breakdown, perks, and clear next steps.

JOURNEY: Offer Communication
TRIGGER: Recruiter tags "Offer Received"
STEP 1: Send congratulations + offer breakdown
STEP 2: List all benefits and perks
STEP 3: Explain next steps clearly
STEP 4: Set decision deadline
STEP 5: Offer call for questions
THEN: Start offer-to-joining engagement sequence
How it works: Professional offer communication builds excitement. Clear CTC breakdown prevents confusion. Benefits list shows full value of package. Timeline creates urgency for decision. Offering call option shows you're available for negotiation support or clarifications.

Workflow tip: Include comparison with candidate's expected CTC to highlight value. Mention growth path if available.
8

Offer-to-Joining Engagement

Sequence Business $470

Keep candidates engaged during notice period to prevent dropouts, counter-offers, and joining day no-shows.

SEQUENCE: Offer to Joining Engagement
WEEK 1 after offer: Congratulations + BGV initiation
WEEK 2: Document checklist reminder
WEEK 3: Check on resignation acceptance
WEEK 4: Counter-offer check + company news
WEEK 5: Team introduction + culture resources
WEEK 6: Pre-joining prep + first day details
DAY -1: Final reminder + encouragement
JOINING DAY: Confirmation + follow-up call
How it works: Regular touchpoints keep candidate engaged and committed. Counter-offer checks let you intervene early if needed. Company news and team intros build excitement. Pre-joining resources reduce first-day anxiety. This sequence can reduce dropouts from 15% to under 3%.

Workflow tip: If candidate mentions counter-offer, immediately escalate to senior recruiter for retention call.
9

Client Status Updates

Campaign Pro $99

Send weekly status updates to clients on their open positions. Professional reporting without manual effort.

CAMPAIGN: Client Status Update
TARGET: Active client contacts
FREQUENCY: Weekly (Friday 5 PM)
CONTENT: Pipeline metrics + this week's activity
INCLUDE: Candidate highlights + concerns + actions needed
PERSONALIZE: By position/requirement
TRACK: Client engagement and response time
How it works: Proactive weekly updates position you as professional and organized. Clients feel in control without needing to chase you. Metrics show progress objectively. Highlighting concerns shows you're thinking ahead. Clear action items make decision-making easy for clients.

Workflow tip: Customize update day/time per client preference. Some prefer Monday morning updates.
10

Placement Anniversary & Referral Request

Sequence Pro $99

After successful placement, check-in at 30/90 days and request reviews and referrals. Turn placements into sourcing channels.

SEQUENCE: Post-Placement Engagement
DAY 7: First week check-in
DAY 30: Month 1 check + review request
DAY 90: Quarter check + referral request with bonus
DAY 180: 6-month anniversary + career growth check
DAY 365: 1-year anniversary + thank you + referrals
ONGOING: Periodic job opportunities if they're open
How it works: Regular check-ins show you care beyond placement. Early issue detection prevents candidate leaving and blaming your placement. Review requests at 30 days when candidate is happy build credibility. Referral bonus incentivizes quality referrals. Placed candidates become your best sourcing channel.

Workflow tip: Track referrals separately. Top referrers can get special perks or priority service for future moves.
CRM

Track Every Candidate's Journey

From application to successful placement to referrals

Applied
New candidate
Screened
Qualified
Shortlisted
Sent to client
Interview
In process
Offered
Offer accepted
Placed
Successfully joined
Capabilities

What You Can Achieve

Capability Starter
$29/mo		 Pro
$99/mo		 Business
$470/mo
Candidate inquiry auto-reply ✓ ✓ ✓
Job alert broadcasts ✓ ✓ ✓
Automated pre-screening ✓ ✓ ✓
Interview scheduling & reminders ✓ ✓ ✓
Interview day reminders ✓ ✓ ✓
Post-interview feedback ✓ ✓ ✓
Offer letter communication ✓ ✓ ✓
Offer-to-joining engagement — — ✓
Client status updates — ✓ ✓
Placement follow-up & referrals — ✓ ✓
Candidate database size Up to 500 Up to 5,000 Up to 25,000
Team members (recruiters) 2 5 15

Prices in USD. View pricing in your local currency →

RECOMMENDED FOR RECRUITMENT AGENCIES

Pro Plan - $99/month

Prices in USD. View pricing in your local currency →

Ideal for recruitment agencies with 2-5 recruiters handling multiple clients and growing candidate database. Includes job alerts, client updates, and engagement automation.

Up to 5,000 candidates
5 team members
Job alert broadcasts
Client updates
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Solo recruiter or small startup? Starter Plan ($29/mo) covers basic automation. Growing fast? Business Plan ($470/mo) adds offer-to-joining sequences to reduce dropouts.

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