Teach Languages, Build Fluency & Keep Students Engaged—All on WhatsApp

Guide students from beginner to fluent with automated practice materials, class reminders, level assessments, and certification exam support for English, French, German, Spanish, Japanese.

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65%
Higher trial conversion
Automated follow-ups turn interested parents into enrolled students
50%
More daily practice
Practice reminders keep students engaged between classes
8+ hrs
Saved per week
Automate FAQs, level assessments, and class reminders
40%
Fewer dropouts
Progress tracking and level-up journeys keep students enrolled
The Problem

Challenges Language Schools Face

Students Don't Practice Between Classes

They attend once a week but don't practice vocabulary or grammar at home. Progress is slow, they get frustrated, and blame your teaching method.

Wrong Batch Placement Creates Chaos

New students claim they know "some French" but their actual level is unclear. Wrong placement frustrates them and disrupts the entire class.

Dropouts After Initial Enthusiasm

Students enroll with excitement, attend 2-3 weeks, then life gets busy and they disappear. No systematic re-engagement to bring them back.

Same Questions Asked Repeatedly

"Which level am I?" "Fees for German?" "Online or offline?" "Weekend batches?" Staff spend hours answering the same queries daily.

Certification Exam Deadlines Missed

Students preparing for IELTS, DELF, or Goethe exams miss registration deadlines. They blame you for not reminding them about the process.

Next Level Enrollment Drops

Student completes A1, doesn't enroll for A2. They achieved "basic level" and lose motivation. No systematic journey to fluency.

Solutions

10 Ways WhatsApp Automation Grows Your Language School

Keep students engaged, practicing, and progressing to fluency

1

Course Inquiry Auto-Response

Rule Starter+ $29

When someone inquires, instantly share available languages (English, French, German, Spanish, Japanese), levels, batch timings, and fees.

TRIGGER: Message contains "French" or "french"
ACTION: Send French course details
THEN: Tag contact as "French-Inquiry"
---
TRIGGER: Message contains "German" or "german"
ACTION: Send German course details
THEN: Tag contact as "German-Inquiry"
---
Similar rules for English, Spanish, Japanese
How it works: Language-specific keyword triggers send relevant course info. Complete details (levels, fees, timings) help students self-qualify. Mentioning certifications (DELF, IELTS) builds credibility. Level assessment offer captures uncertain prospects.

Workflow tip: Create separate rules for each language so responses are hyper-relevant to what they're interested in.
2

Class Reminder System

Rule Starter+ $29

Automatically remind students before each class with the topic, homework review, and what to bring.

TRIGGER: 1 day before scheduled class time
ACTION: Send class reminder with topic and revision
THEN: Set reminder for 2 hours before class
---
TRIGGER: 2 hours before class (same day)
ACTION: Send quick reminder "Your French class starts at 6 PM today!"
How it works: Day-before reminder sets expectations and helps students prepare mentally. Topic preview lets them review related material. Quick revision question engages them. 2-hour reminder reduces no-shows.

Workflow tip: Tag students by batch (morning-french-a2, evening-german-b1) to trigger batch-specific reminders with correct timing and topics.
3

Level Assessment Booking

Journey Starter+ $29

Guide prospects through a quick level assessment to determine their current proficiency and recommend the right batch.

JOURNEY: French Level Assessment
TRIGGER: Reply "TEST" or "level assessment"
STEP 1: Ask Question 1 (current knowledge)
STEP 2: Ask Question 2 (speaking ability)
STEP 3: Ask Question 3 (grammar knowledge)
STEP 4: Calculate score, recommend level
STEP 5: Send demo class booking link
EXIT: Tag with recommended level (A1/A2/B1)
How it works: Interactive assessment engages prospects and feels personalized. Questions evaluate speaking, listening, grammar knowledge. Score-based recommendation prevents wrong batch placement. Demo offer is natural next step.

Workflow tip: Store assessment results in contact custom fields so you can reference their level in future conversations.
4

Fee Payment Reminder

Sequence Starter+ $29

Send automated fee reminders before due dates with payment options. Escalating sequence for overdue payments.

SEQUENCE: Fee Reminder
DAY -5: Gentle reminder with payment options
DAY -1: "Fee due tomorrow" reminder
DAY 0: "Fee due today" reminder
DAY +3: "Overdue - please pay to continue classes"
DAY +7: "Final notice - classes paused until payment"

EXIT: When "payment-received" tag added
How it works: Early reminders give students time to arrange payment. Multiple payment options reduce friction. Escalating tone (gentle → firm → final) maintains professionalism while ensuring payment. Automatic exit when paid prevents annoying messages.

Workflow tip: Include PayPal ID in every reminder for one-tap payment. Send payment confirmation message immediately after receiving payment.
5

Practice Material Distribution

Journey Starter+ $29

Send daily vocabulary lists, audio pronunciation files, grammar worksheets, and practice exercises to keep students engaged between classes.

JOURNEY: Daily French Practice (A2 Level)
DAY 1: Vocabulary + Quiz + Challenge
DAY 2: Grammar tip + Exercise
DAY 3: Listening practice (audio file)
DAY 4: Speaking practice prompt
DAY 5: Review week's learnings
WEEKENDS: Cultural facts, French movies/songs

Repeat cycle. Different content for each level.
How it works: Daily micro-learning keeps language fresh in mind. Interactive quizzes make it engaging. Practical challenges encourage real-world usage. Variety (vocab, grammar, listening, speaking) maintains interest. Level-specific content ensures relevance.

Workflow tip: Tag students by level (A1, A2, B1) and create separate practice journeys for each level with appropriate difficulty.
6

Speaking Practice Scheduler

Rule Starter+ $29

Let students book 1-on-1 conversation practice sessions with teachers. Automated booking confirmation and reminders.

TRIGGER: Reply "speaking" or "practice"
ACTION: Send available slots
THEN: Wait for slot selection
THEN: Confirm booking
THEN: Set reminder for 1 hour before session
THEN: Send Zoom link 10 mins before session
How it works: Speaking is the hardest skill to practice alone. Dedicated conversation sessions build confidence. Automated booking removes coordinator overhead. Preparation tips help students feel ready. Reminders reduce no-shows.

Workflow tip: Limit to 2-3 sessions per student per month in the automation. For unlimited sessions, upgrade to Pro plan or manual booking.
7

Certification Exam Updates

Campaign Starter+ $29

Alert students about upcoming IELTS, TOEFL, DELF, Goethe exam dates, registration deadlines, and preparation tips.

CAMPAIGN: IELTS Exam Alert
TARGET: Students tagged "English" AND "B2+" level
SEND: 30 days before registration deadline
MESSAGE: Exam details + mock test offer
---
CAMPAIGN: DELF B1 Exam
TARGET: Students tagged "French" AND "B1" level
SEND: 45 days before exam
MESSAGE: Exam info + preparation tips
---
Similar campaigns for TOEFL, Goethe, DELE, JLPT
How it works: Students often don't track exam calendars - you do it for them. Targeted campaigns (by language and level) ensure relevance. Registration help removes friction. Mock test offer builds confidence and identifies gaps. Mentioning use cases (immigration) motivates action.

Workflow tip: Create a yearly calendar of all certification exams and schedule campaigns 45-60 days in advance.
8

Cultural Events Invitation

Campaign Starter+ $29

Invite students to language exchange meetups, French movie nights, German cultural events to practice in real-world settings.

CAMPAIGN: French Movie Night
TARGET: Students tagged "French" AND level "A2+"
SEND: 7 days before event
MESSAGE: Event details + RSVP
FOLLOW-UP: Reminder 1 day before event
---
CAMPAIGN: German Beer & Conversation
TARGET: Students tagged "German"
EVENT: Monthly language exchange meetup
---
CAMPAIGN: Spanish Tapas Evening
TARGET: Students tagged "Spanish"
EVENT: Cultural food + conversation practice
How it works: Cultural events make learning fun and build community. Real-world practice accelerates fluency. Social setting reduces pressure compared to formal classes. "Bring friends" encourages referrals. Regular events increase student retention.

Workflow tip: Collect RSVPs via WhatsApp to get accurate headcount. Send post-event message with photos to create FOMO for non-attendees.
9

Course Completion Certificate

Journey Starter+ $29

Celebrate level completion with certificate, achievement summary, and strong push to enroll in next level to maintain momentum.

JOURNEY: Level Completion
TRIGGER: Tag "completed-A1" added
DAY 0: Send congratulations + certificate
      Show A2 benefits + discount offer
DAY 3: "Discount expires in 4 days" reminder
DAY 5: Share success story of A1→A2 student
DAY 6: "Last day for discount!" urgent reminder
DAY 8: If not enrolled, pause journey
      Tag "A1-completed-not-continuing"
How it works: Celebration acknowledges achievement and creates positive emotion. Clear next-level benefits create desire. Discount with deadline creates urgency. Fear of forgetting (backed by retention research) motivates continuation. Immediate enrollment maintains learning momentum.

Workflow tip: Track "completion-to-next-level" conversion rate. Students who continue within 7 days have 3x higher fluency achievement.
10

Alumni Success Stories

Campaign Starter+ $29

Share inspiring stories of students who got jobs abroad, visa approvals, or career growth. Motivates current students and attracts new ones.

CAMPAIGN: Success Stories (Prospects)
TARGET: Contacts tagged "French-Inquiry" NOT "Enrolled"
FREQUENCY: Once per month
CONTENT: Alumni success story + enrollment CTA
---
CAMPAIGN: Success Stories (Current Students)
TARGET: Students in middle of course (Week 4-8)
PURPOSE: Motivation boost, show end goal
CONTENT: Story of student who completed same level
---
CAMPAIGN: Referral Program
TARGET: Students tagged "Completed-B1+"
MESSAGE: "Know someone who wants to learn?"
OFFER: €140 off for friend, €140 credit for you
How it works: Real success stories inspire and prove results. Relatable journeys (Canada PR, job abroad) connect with target audience's goals. Specific details (timeline, scores) build credibility. Career impact shows ROI of learning. Referral program turns happy students into advocates.

Workflow tip: Collect success stories from students who achieve goals (job, visa, exam). Get permission to share their story with photo. Create library of stories for different goals.
CRM

Your pipeline, pre-configured

Track students from first inquiry to certification. See at a glance who needs follow-up, who's practicing, and who's ready for next level.

New Inquiry
First contact
Assessment
Level tested
Enrolled
Active student
Learning
In progress
Certified
Level completed
Alumni
Success story

CRM Lite add-on: +$10/mo on Pro plan, included in Business

Capabilities

What You Can Achieve

Capability Starter
$29/mo		 Pro
$99/mo		 Business
$470/mo
Course inquiry auto-response ✓ ✓ ✓
Class reminder system ✓ ✓ ✓
Level assessment booking ✓ ✓ ✓
Fee payment reminders ✓ ✓ ✓
Course completion certificates ✓ ✓ ✓
Daily practice materials ✓ ✓ ✓
Speaking practice scheduler ✓ ✓ ✓
Certification exam alerts ✓ ✓ ✓
Cultural events & campaigns ✓ ✓ ✓
Alumni success stories ✓ ✓ ✓
Student contacts Up to 500 Up to 5,000 Up to 25,000
Team members 2 5 15

Prices in USD. View pricing in your local currency →

RECOMMENDED FOR LANGUAGE SCHOOLS

Pro Plan - $99/month

Prices in USD. View pricing in your local currency →

Perfect for language schools teaching multiple languages with 50-200 active students. Daily practice materials and engagement features drive fluency.

Up to 5,000 contacts
5 team members
Daily practice distribution
Certification exam alerts
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Small operation teaching 1-2 languages? Starter Plan ($29/mo) covers inquiries, reminders, and level assessments.

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