Close More Deals, Reduce No-Shows & Never Lose a Lead—All on WhatsApp

Handle 30+ property inquiries daily without missing any. Instant response, automated property matching, site visit reminders, and systematic follow-ups that convert leads to closed deals.

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3x
Faster response time
Instant inquiry replies capture more leads
60%
Fewer no-shows
Multi-step reminders reduce missed site visits
10+ hrs
Saved per week
Automate FAQs, follow-ups, and property matching
45%
Higher conversion rate
Systematic follow-ups close more deals
The Problem

Challenges Real Estate Agents Face

Slow Response = Lost Lead

Lead comes in at 2 PM. You're at a site visit. Reply at 6 PM. They've already shortlisted 3 other agents. First responder wins in real estate.

Manual Property Matching Takes Hours

Client wants 2BHK in Baner under 85L. You scroll through WhatsApp chats, check builder portals, make calls. Takes 2-3 hours to send 5 options.

Site Visit No-Shows Waste Days

Schedule 5 site visits for Sunday. Only 2 show up. You've blocked your entire day, driven across Düsseldorf, waited in traffic - all for 60% no-shows.

Document Collection is Painful

Buyer agreed to book. Now you need Aadhar, PAN, income proof, bank statement. They promise "will send tomorrow" for 2 weeks. Deal delays or falls through.

Follow-Ups Fall Through Cracks

Showed property on Sunday. Plan to follow up Tuesday. Get busy with new leads. Remember on Friday. By then, client bought from someone more persistent.

Clients Expect Constant Updates

"What's the status?" "Any price change?" "When's possession?" Same questions from 10 buyers daily. Manually updating each one takes hours you don't have.

Solutions

10 Ways WhatsApp Automation Grows Your Real Estate Business

Respond instantly, follow up systematically, and close more deals

1

Instant Property Inquiry Response

Rule Starter+ $29

When buyers inquire about properties, instantly respond even when you're at site visits. Capture their requirements automatically.

TRIGGER: Any new message with "looking" or "property" or "flat" or "2BHK" or "3BHK"
ACTION: Send property inquiry qualification questions
THEN: Tag contact as "New Lead - Baner" (or relevant area)
THEN: Notify agent for quick manual follow-up
How it works: Instant response shows professionalism. Even if you're showing property to another client, this lead gets immediate engagement. Questions qualify the buyer (budget, area, timeline) so when you respond personally, you already know what to show them.

Workflow tip: Set up separate triggers for different areas (Baner, Wakad, Hinjewadi) to automatically tag leads by location preference.
2

Property Matching Alerts

Journey Pro $99

Send matching properties to buyers based on their budget and area preferences. Automated alerts for new listings.

JOURNEY: Property Match Alert
TRIGGER: Tag buyer with "budget-60-85L" + "area-baner"
WHEN: New property added matching criteria
SEND: Property details with clear next steps
WAIT: 24 hours
IF: No response, send gentle reminder
IF: Response "YES", trigger site visit scheduling
How it works: Tag buyers by budget range and area preference. When you get a new listing, tag it with same criteria. Journey automatically sends alerts to matching buyers. No manual list-making. First to inform = first to close.

Workflow tip: Create buyer segments like "budget-40-60L-wakad" or "budget-85-120-hinjewadi" for precise matching.
3

Site Visit Scheduling

Sequence Starter+ $29

Schedule site visits and send confirmations with all details - location, timing, what to bring, and preparation tips.

SEQUENCE: Site Visit Confirmation
TRIGGER: Agent tags contact "site-visit-scheduled"
DAY 0: Send visit confirmation with all details
DAY -1: Send reminder (1 day before)
DAY 0 MORNING: Send morning-of reminder (2 hours before)
POST-VISIT: Trigger feedback collection journey
How it works: Professional confirmation builds trust. Detailed instructions reduce "where exactly?" calls. Checklist helps buyers evaluate properly. Reminders reduce no-shows by 60%. Everything automated after you add one tag.

Workflow tip: Include Google Maps link and "what to check" list to position yourself as a helpful advisor, not just a salesperson.
4

Virtual Tour Sharing

Campaign Pro $99

Send property videos, 360° virtual tours, and photo galleries to buyers before site visits to pre-qualify interest.

CAMPAIGN: Virtual Tour Pre-Visit
TARGET: Contacts tagged "site-visit-scheduled"
TIMING: Send 2 days before scheduled visit
CONTENT: Videos, photos, floor plans, brochure
PURPOSE: Pre-qualify serious buyers
RESULT: Reduce no-shows, better-informed buyers
How it works: Virtual tours filter casual browsers from serious buyers. If someone watches video and still confirms visit, they're genuinely interested. Saves your time. Buyers appreciate transparency. Those who skip after seeing video would have no-showed anyway.

Workflow tip: Upload property videos to YouTube (unlisted), share link. Easy to send, loads fast, looks professional.
5

Document Collection Automation

Journey Starter+ $29

Systematically collect KYC documents, income proof, and bank statements from buyers ready to book.

JOURNEY: Document Collection
TRIGGER: Buyer tagged "booking-confirmed"
DAY 1: Send complete document checklist
DAY 2: Send reminder with pending items
DAY 3: Final reminder + call if still pending
DAY 4: Escalate to builder

TRACK: Mark each document as "received" to update reminders
How it works: Clear checklist prevents "what else do you need?" confusion. Reminders keep process moving. Tracking prevents duplicate requests. WhatsApp makes sending documents easy (photo + send). Faster documentation = faster deal closure.

Workflow tip: As each document arrives, update your CRM. Automated messages will only remind about pending items, not already received ones.
6

Price Negotiation Updates

Rule Pro $99

Keep buyers and sellers informed during price negotiations without constant back-and-forth calls.

TRIGGER: Agent tags conversation "negotiation-update"
ACTION: Send structured negotiation status
INCLUDE:
  - Current offer vs asking price
  - Builder/seller response
  - Added benefits/freebies
  - Market comparison
  - Clear next step options
  - Response deadline (creates urgency)
How it works: Transparent updates build trust. Breaking down "effective price" helps buyers see value. Market comparison validates pricing. Options + deadline move toward decision. Documented trail prevents "you said..." disputes later.

Workflow tip: Always include urgency factor (other interested buyers, offer expiry) to prevent indefinite thinking time.
7

Legal Process Guidance

Sequence Business $470

Guide first-time buyers through registration, stamp duty, home loan, and legal formalities step-by-step.

SEQUENCE: Legal Process Guide
TRIGGER: Tag "booking-confirmed"
DAY 1: Send complete process overview
DAY 7: Agreement signing reminder
DAY 14: Loan application reminder (if tagged "needs-loan")
DAY 30: Stamp duty calculation & registration prep
DAY 60: Final documentation checklist

Each message: Clear steps, timeline, what's needed next
How it works: First-time buyers are overwhelmed by legal process. Your guidance reduces anxiety and positions you as expert advisor. Each stage clearly explained with timeline. Proactive reminders keep process on track. Reduces "what do I do next?" calls.

Workflow tip: Partner with good property lawyer and home loan officer. Your recommendations add value and can earn referral fees.
8

Post-Visit Follow-ups

Journey Starter+ $29

Systematically follow up after site visits to understand feedback and move buyers toward decision.

JOURNEY: Post-Visit Follow-up
TRIGGER: Tag "site-visit-completed"
DAY 1: Send detailed feedback request
DAY 3: Gentle follow-up + urgency (inventory update)
DAY 7: Final check-in + offer alternatives
DAY 14: Move to long-term nurture if no decision

Track responses to segment:
- "Hot" (ready to buy) → Push for closure
- "Warm" (considering) → Send more options
- "Cold" (not interested) → Long-term nurture
How it works: Immediate feedback collection shows you care about their opinion. Rating questions are easy to answer (low friction). Concerns identified early can be addressed. Follow-up sequence ensures no lead falls through cracks. Urgency reminders (inventory, price increase) motivate decision.

Workflow tip: Based on feedback ratings, segment buyers. 4-5 rating = hot lead (follow up aggressively). 1-2 rating = wrong match (move to nurture).
9

Market Update Broadcasts

Campaign Pro $99

Share monthly market trends, area price updates, and new project launches to stay top-of-mind with your database.

CAMPAIGN: Monthly Market Update
TARGET: All contacts (segmented by area preference)
FREQUENCY: Once per month (first week)
CONTENT:
  - Price trends for relevant areas
  - New project launches
  - RERA updates
  - Home loan rate changes
  - Seasonal builder offers
  - Clear call-to-action
RESULT: Stay top-of-mind, position as market expert
How it works: Regular market updates keep you in buyers' minds during their 3-6 month decision period. When they're ready, you're the first they call. Data-driven insights position you as expert, not just salesperson. Builder offers create urgency. Segmenting by area (send Baner updates only to Baner-interested buyers) keeps it relevant.

Workflow tip: Create separate broadcasts for different areas and buyer segments. Wakad buyers don't care about Kharadi prices.
10

Referral Program Automation

Rule Business $470

Systematically ask for referrals after successful closures and reward clients who refer new buyers.

SEQUENCE: Referral Program
TRIGGER: Tag "deal-closed"
DAY 30: Request review + introduce referral program
DAY 60: Gentle referral reminder
DAY 90: Share referral success stories

WHEN REFERRAL RECEIVED:
- Tag original client "referrer-active"
- Track referral progress
- Update referrer on milestones
- Auto-notify when referral closes
- Process bonus payment

INCENTIVE STRUCTURE:
- ₹25,000 per closed deal
- Tiered bonuses: 3+ referrals = ₹30,000 each
- Lifetime tracking
How it works: Happy clients are your best marketing. Systematic referral request (30 days after possession = perfect timing) increases conversion. Clear benefits for both referrer and referee. Automated tracking prevents manual spreadsheets. Progress updates keep referrers engaged. Bonus payment notification creates social proof ("I earned ₹25K by just referring!").

Workflow tip: Share referral success stories in market update broadcasts. "This month, 3 clients earned ₹75K total in referral bonuses!"
CRM

Your pipeline, pre-configured

Drag customers through stages. See at a glance who's viewing properties, who's ready to negotiate, and who needs follow-up.

New Inquiry
First contact
Requirements
Budget & needs
Site Visits
Property tours
Negotiation
Price discussion
Documentation
Papers in process
Closed
Deal won

CRM Lite add-on: +$10/mo on Pro plan, included in Business

Capabilities

What You Can Achieve

Capability Starter
$29/mo		 Pro
$99/mo		 Business
$470/mo
Instant property inquiry response ✓ ✓ ✓
Property matching alerts ✓ ✓ ✓
Site visit scheduling & reminders ✓ ✓ ✓
Virtual tour sharing ✓ ✓ ✓
Document collection automation ✓ ✓ ✓
Price negotiation updates — ✓ ✓
Legal process guidance — — ✓
Post-visit follow-ups ✓ ✓ ✓
Market update broadcasts — ✓ ✓
Referral program automation ✓ — ✓
Buyer contacts Up to 500 Up to 5,000 Up to 25,000
Team members 2 5 15

Prices in USD. View pricing in your local currency →

RECOMMENDED FOR REAL ESTATE AGENTS

Pro Plan - $99/month

Prices in USD. View pricing in your local currency →

Ideal for active agents handling 20-40 property inquiries per month across Düsseldorf. Includes property matching, virtual tours, and market broadcasts to stay ahead of competition.

Up to 5,000 contacts
5 team members
Property matching alerts
Market broadcasts
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Solo agent with 5-10 leads/month? Starter Plan ($29/mo) covers inquiry response, site visit scheduling, and basic follow-ups. Growing team with 50+ deals/month? Business Plan ($470/mo) adds legal guidance and referral automation.

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