Fill Every Class, Convert Every Trial & Build a Thriving Dance Community—All on WhatsApp

Convert trial students into enrolled dancers, fill performance seats, automate class reminders, and manage student journeys from beginner to stage performer—for Bollywood, classical, hip-hop, and all dance styles.

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30%
Better attendance
Class reminders reduce no-shows
75%
Trial conversion
Automated follow-ups turn trials into enrollments
8+ hrs
Saved per week
No more manual reminders and follow-ups
2.5x
More referrals
Automated referral program grows student base
The Problem

Challenges Dance Studios Face

Inquiries for All Dance Styles

20+ daily WhatsApp messages asking "Do you teach Bollywood?" "Classical classes timing?" "Hip-hop for kids?" Each style has different schedules, batches, fees.

Batch Scheduling Chaos

Beginners, intermediate, advanced batches for multiple styles across morning, evening, weekend slots. Students constantly asking "When is my batch?" "Which level am I in?"

No-Shows Disrupt Choreography

Dance needs consistent attendance for group formations. 4-5 students skip without notice, choreography falls apart, instructor adjusts on the fly, other students frustrated.

Recital Coordination Nightmare

Annual performance approaching - costume orders, rehearsal schedules, parent coordination, ticket sales. Hundreds of messages across multiple groups. Something always gets missed.

Monthly Fee Collection Chase

100+ students paying monthly fees. Manual reminders via calls/messages. "I forgot" "I'll pay tomorrow" "When is it due?" Payment tracking spreadsheet always outdated.

Trial Students Never Return

Someone takes a trial class, says "I'll think about it" and vanishes. No structured follow-up, no enrollment nurturing. 70% of trials never convert to paid students.

Solutions

10 Ways WhatsApp Automation Grows Your Dance Studio

From first inquiry to stage performer - automate the entire student journey

1

Dance Class Inquiry Auto-Response

Rule Starter+ $29

When someone asks about classes, instantly send complete info about all styles, batches, fees, and trial booking link.

TRIGGER: Message contains "bollywood" OR "dance" OR "class" OR "learn"
ACTION: Send Bollywood batch schedule with fees
THEN: Tag contact as "Bollywood-Inquiry"
THEN: Add to "Trial Booking" journey
THEN: Notify reception desk
How it works: Complete information upfront - batches, timings, instructors, fees. Shows multiple options so students find their fit. Free trial offer removes barrier. Instant response while competitors take hours to reply.

Workflow tip: Create separate auto-replies for each dance style keyword (Bollywood, classical, hip-hop, contemporary) with style-specific batches.
2

Trial Class Booking Journey

Journey Starter+ $29

Capture trial interest, collect student details, book into appropriate batch, send confirmation with what to bring.

JOURNEY: Trial Booking
STEP 1: Collect name, age, experience
STEP 2: Confirm trial slot with details
STEP 3: Send day-before reminder (Fri 6 PM)
STEP 4: Send 2-hour-before reminder (Sat 2 PM)
STEP 5: Post-trial feedback next day (Sun 10 AM)
EXIT: When student enrolls or declines
How it works: Structured conversation collects all info needed. Confirmation message builds excitement and sets expectations. Same-day enrollment discount drives immediate conversion. Automated reminders prevent no-shows.

Workflow tip: Tag students by experience level (beginner/intermediate/advanced) during trial booking to route them to right batch.
3

Class Reminder Sequence

Sequence Starter+ $29

Send fun, engaging reminders before each class to reduce no-shows and build excitement.

SEQUENCE: Class Reminders
TRIGGER: Student enrolled in "Bollywood-Sat-4PM" batch
DAY -1 (6 PM): Send day-before reminder with track hint
DAY 0 (-2 hours): Send location + parking reminder
DAY 0 (+2 hours): If no attendance, mark "no-show"
WEEKLY: Continue for all scheduled classes
How it works: Day-before reminder with track hint builds curiosity. Confirmation request helps you plan class size. 2-hour reminder prevents "I forgot" excuses. Location details prevent late arrivals. Reduces no-shows by 60%.

Workflow tip: Customize reminder timing based on batch (morning classes get evening-before reminder, evening classes get morning reminder).
4

Monthly Fee Payment Automation

Sequence Starter+ $29

Automated fee reminders with payment links. Gentle escalation from reminder to urgent notice.

SEQUENCE: Fee Reminders
DAY 25 of month: Advance notice (fee due on 5th)
DAY 3: Friendly reminder (2 days before due)
DAY 10: Follow-up (5 days overdue)
DAY 15: Urgent notice + payment plan offer
DAY 20: Final notice + class suspension warning
EXIT: When "paid" tag added
How it works: Early reminder gives students time to plan. Escalating urgency (friendly → firm → urgent) maintains professionalism. Payment link makes paying instant. "Reply PAID" confirms without manual tracking. Reduces collection time by 80%.

Workflow tip: Tag students who always pay late as "payment-plan" and offer automatic split payments (2 installments per month).
5

Recital & Performance Notifications

Campaign Starter+ $29

Promote annual recitals, manage rehearsal schedules, sell tickets, coordinate costumes—all automated.

CAMPAIGN: Recital Promotion
WEEK -8: Save the date announcement
WEEK -6: Ticket sales open (to all students)
WEEK -4: Performer assignments + costume details
WEEK -3: Rehearsal schedule
WEEK -1: Final reminder + arrival time
DAY 0: Break a leg messages!
DAY +1: Thank you + video highlights
How it works: Segmented campaigns - all students get ticket sales, performers get costume/rehearsal details. Free performer tickets fill seats with family/friends. Costume rental option removes financial barrier. Rehearsal schedule in advance ensures attendance.

Workflow tip: Create separate WhatsApp groups per performance (Bollywood group, Classical group) for quick updates, but use campaigns for structured announcements.
6

Attendance Tracking Messages

Rule Starter+ $29

When a student misses 2+ classes in a row, automatically check in and offer makeup class.

TRIGGER: Student misses 2 consecutive scheduled classes
ACTION: Send check-in message with reasons
THEN: Offer makeup class option
THEN: Tag as "at-risk" for retention tracking
IF: 4 consecutive misses → escalate to instructor call
How it works: Early intervention prevents dropouts. Showing you noticed builds connection. Makeup class option removes guilt. Understanding reason helps address issues (timing conflict? offer batch transfer).

Workflow tip: If reason is "busy schedule," immediately offer alternative batch timings. If "not feeling well," send recovery wishes + pause fees.
7

New Student Onboarding Sequence

Sequence Starter+ $29

Welcome new enrollments with studio rules, practice tips, community intro, and 30-day milestone celebrations.

SEQUENCE: New Student Onboarding
DAY 1: Welcome message + studio rules
DAY 7: Week 1 recap + practice video
DAY 14: Week 2 progress + instructor feedback
DAY 21: Week 3 milestone + batch community intro
DAY 30: Month completion celebration + discount
EXIT: After 30 days (move to regular student nurture)
How it works: Clear journey preview builds confidence ("I know what to expect"). Weekly progress tracking shows improvement. Instructor feedback personalizes experience. 30-day celebration with discount drives renewal.

Workflow tip: Include practice videos every week. Students who practice at home progress 2x faster and stay enrolled longer.
8

Style Progression Updates

Journey Starter+ $29

When a student masters beginner level, offer progression to intermediate with level-up celebration.

JOURNEY: Level Progression
TRIGGER: Instructor tags student "ready-for-intermediate"
STEP 1: Send level-up celebration + new batch info
STEP 2: Offer free trial in Intermediate batch
STEP 3: Book trial upon confirmation
STEP 4: Send pre-trial encouragement message
STEP 5: Post-trial feedback collection
STEP 6: If positive, transfer batch automatically
How it works: Recognition builds pride. Clear progression path shows growth. Free trial removes fear of "too advanced." New instructor intro builds excitement. Prevents stagnation (students leaving because "I've learned everything").

Workflow tip: After 6 months in Intermediate, offer Advanced Performance batch focused on stage choreography and competitions.
9

Seasonal Workshop Promotions

Campaign Starter+ $29

Fill special workshops with targeted campaigns to students at the right level for that workshop.

CAMPAIGN: Seasonal Workshops
TARGET: Guest workshop → All active students
TARGET: Intensive bootcamp → Intermediate+ only
TIMING: 3 weeks before workshop
FOLLOW-UP: 1 week before (to non-registrants)
CONFIRMATION: 2 days before (to registered)
POST-EVENT: Feedback + certificate
How it works: Guest choreographer creates excitement. Early bird pricing rewards quick decisions. Student discount makes it accessible. Limited spots create urgency. Level-specific targeting (bootcamp only to intermediate+) ensures right fit.

Workflow tip: Run 1 workshop per quarter - guest choreographer (broad appeal) alternating with intensive technique (advanced students).
10

Referral Program Automation

Campaign Starter+ $29

Turn happy students into ambassadors with rewards for bringing friends to trial classes.

CAMPAIGN: Referral Program
TRIGGER: After 1 month of enrollment (happy students)
ACTION: Send referral link + rewards structure
WHEN: Friend signs up → Thank referrer + apply reward
MONTHLY: Send referral reminder to top engagers
QUARTERLY: Leaderboard (top referrer gets special prize)
How it works: Wait until month 1 (students are happy, experienced the value). Tiered rewards (1 friend vs 3 friends) encourage multiple referrals. Unique tracking link makes attribution automatic. Friend benefits (free trial + discount) make asking easier.

Workflow tip: Create "Ambassador" tier for students with 5+ referrals - give them VIP perks (priority workshop booking, free guest passes, merchandise).
CRM

Track Every Student's Dance Journey

From curious inquiry to performing artist and brand ambassador

Inquiry
Curious about dance
Trial Class
First experience
Enrolled
Paid student
Regular
Consistent attendance
Performer
Stage ready
Ambassador
Refers friends

Smart Segmentation: Tag students by dance style (Bollywood, Classical, Hip-Hop, Contemporary), skill level (Beginner, Intermediate, Advanced), age group (Kids 4-12, Teens 13-18, Adults 18+), attendance pattern (Regular, Irregular, At-Risk), and performance readiness (Learning, Rehearsing, Stage-Ready). Send targeted workshop invites, batch transfer offers, and recital opportunities based on tags.

Capabilities

What You Can Achieve

Capability Starter
$29/mo		 Pro
$99/mo		 Business
$470/mo
Dance inquiry auto-responses ✓ ✓ ✓
Trial class booking journey ✓ ✓ ✓
Class reminder sequences ✓ ✓ ✓
Fee payment automation ✓ ✓ ✓
Recital & performance campaigns ✓ ✓ ✓
Attendance tracking alerts ✓ ✓ ✓
New student onboarding ✓ ✓ ✓
Level progression journeys ✓ ✓ ✓
Workshop promotions ✓ ✓ ✓
Referral program automation ✓ ✓ ✓
Student contacts Up to 500 Up to 5,000 Up to 25,000
Team members 2 5 15

Prices in USD. View pricing in your local currency →

RECOMMENDED FOR DANCE STUDIOS

Pro Plan - $99/month

Prices in USD. View pricing in your local currency →

Perfect for multi-style dance studios with 100-500 students across multiple batches and instructors.

Up to 5,000 contacts
5 team members
Fee automation
Recital campaigns
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Small single-style studio (under 100 students)? Starter Plan ($29/mo) covers trial booking, reminders, and basic automation. Large academy with multiple locations (500+ students)? Business Plan ($470/mo) gives unlimited scale + advanced features.

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