Connect Your Congregation Through WhatsApp

Reach your church family with service announcements, event registrations, prayer requests, giving updates, small group coordination, and pastoral care messages.

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45%
Higher event attendance
Automated reminders improve turnout for services and events
70%
First-timer retention
Follow-up sequences turn visitors into members
8+ hrs
Saved per week
Automate announcements, prayer requests, and follow-ups
95%
Message reach rate
Critical updates reach every member directly
The Problem

Challenges Churches & Ministries Face

Announcements Don't Reach Everyone

Important updates about service times, events, and church activities get lost. Bulletins are forgotten, emails go unread, and social media posts get buried in feeds.

First-Time Visitors Slip Away

Someone visits on Sunday, fills out a card, but never hears from you. No follow-up means lost opportunity to connect them with the church family.

Event Registration is Manual

Managing sign-ups for VBS, retreats, conferences, and small groups through spreadsheets and phone calls. Headcount is always uncertain.

Prayer Requests Get Lost

Members share prayer needs but there's no systematic way to collect, organize, and follow up on them. People feel unheard.

Giving Follow-Up is Awkward

No easy way to thank donors, send giving statements, or remind about pledges without it feeling transactional or pushy.

Volunteer Coordination is Chaotic

Recruiting for worship team, children's ministry, hospitality, and outreach requires endless phone calls and last-minute scrambling.

Solutions

10 Ways WhatsApp Automation Helps Your Church

Connect with your congregation through their preferred channel

1

Instant Church Information

Rule Starter+ $29

When someone messages asking about service times, location, or ministries, instantly provide complete information.

TRIGGER: Message contains "service" OR "timing" OR "time" OR "sunday"
ACTION: Send complete church info including:
- Service times (all services)
- Children's ministry info
- Location with map link
- Parking information
- First-time visitor option
How it works: Answers the most common questions instantly, 24/7. The "VISITOR" keyword captures first-timers for special follow-up. Complete info reduces back-and-forth and shows professionalism.

Workflow tip: Create variations for "location", "parking", "children", "youth" to handle specific questions with targeted responses.
2

First-Time Visitor Follow-Up

Sequence Starter+ $29

When someone visits for the first time, automatically send a warm welcome sequence to help them connect.

SEQUENCE: First-Time Visitor
TRIGGER: Tag "first-time-visitor" added
DAY 0: Welcome message + resources + next steps
DAY 3: "How was your experience? We'd love your feedback"
DAY 7: Growth Track invitation
DAY 14: Small Group recommendation based on interests
DAY 21: Volunteer opportunity matching their gifts
How it works: A warm, personal sequence that helps visitors become connected members. Each message offers a clear next step without being pushy. Captures responses for personal follow-up by pastoral staff.

Workflow tip: Ask volunteers to tag visitors when they fill out connection cards, triggering this sequence automatically.
3

Weekly Service Announcements

Campaign Starter+ $29

Send weekly announcements about upcoming services, sermon series, and special events to your entire congregation.

CAMPAIGN: Weekly Church Update
TARGET: All active members
SCHEDULE: Every Friday at 9 AM
CONTENT: Service times, sermon preview, announcements, prayer focus
INCLUDE: Quick-reply options for engagement
How it works: Weekly updates keep your congregation informed and engaged. Friday timing gives people weekend planning time. 90%+ open rates on WhatsApp vs. 20% for email. Prayer focus and giving update keep members connected to church vision.

Workflow tip: Include a seasonal element - advent countdown, back-to-school blessing, summer service schedule changes.
4

Event Registration

Journey Starter+ $29

Let members register for events like retreats, VBS, conferences, and special services through simple WhatsApp conversations.

JOURNEY: Event Registration
TRIGGER: Keyword "VBS" OR "RETREAT" OR "REGISTER"
STEP 1: Show event details
STEP 2: Collect number of attendees
STEP 3: For each attendee, collect name/age/details
STEP 4: Confirm registration
STEP 5: Send calendar reminder 1 week and 1 day before
SAVE: All registrant data for planning
How it works: Simple registration flow replaces paper forms and phone calls. Collects all necessary information including allergies/needs. Automated reminders ensure attendance. Real-time headcount helps planning.

Workflow tip: Create separate journeys for each major event with specific questions and information.
5

Prayer Request Collection

Journey Starter+ $29

Collect and manage prayer requests through WhatsApp, with automatic acknowledgment and follow-up.

JOURNEY: Prayer Request
TRIGGER: Keyword "PRAYER" OR "PRAY"
STEP 1: Scripture + invitation to share
STEP 2: Collect prayer request
STEP 3: Ask privacy preference (public/private)
STEP 4: Confirm receipt + scripture encouragement
STEP 5: Alert prayer team coordinator
FOLLOW-UP: 7 days later - "How are things going with [situation]?"
How it works: Members can share prayer requests anytime, not just on Sunday. Privacy option respects sensitive requests. Automatic follow-up shows genuine care. Prayer team gets organized list to pray through.

Workflow tip: Tag requests by category (health, family, work, etc.) to track patterns and plan sermon series addressing congregation needs.
6

Giving Thank You & Receipts

Rule Starter+ $29

Automatically thank donors when they give and send giving statements at year-end.

TRIGGER: Giving webhook OR manual tag "gift-received"
ACTION: Send thank you with:
- Personalized greeting
- Gift amount and details
- Scripture encouragement
- Impact statement
- Receipt number

YEAR-END: Campaign with annual giving statement PDF
How it works: Immediate acknowledgment makes donors feel valued. Scripture provides spiritual context. Impact statement connects giving to ministry outcomes. Receipt provides documentation for records.

Workflow tip: For first-time givers, trigger a special welcome message from the pastor expressing personal gratitude.
7

Small Group Finder

Journey Starter+ $29

Help members find and join small groups that match their location, life stage, and interests.

JOURNEY: Small Group Finder
TRIGGER: Keyword "GROUP" OR "SMALL GROUP" OR "CONNECT"
STEP 1: Ask life stage
STEP 2: Show matching groups
STEP 3: Provide group details + leader contact
STEP 4: Offer to notify group leader about interest
STEP 5: Send group meeting reminder
ALERT: Notify group leader about new member interest
How it works: Life-stage matching ensures members find relevant community. Multiple options let them choose what fits their schedule. Leader notification creates personal connection. Removes barriers to joining groups.

Workflow tip: Update group availability regularly. Show "FULL - waitlist available" for groups at capacity.
8

Volunteer Coordination

Campaign Starter+ $29

Recruit and schedule volunteers for worship team, children's ministry, hospitality, and other serving opportunities.

CAMPAIGN: Volunteer Recruitment
TARGET: All members OR previous volunteers
TIMING: 3 weeks before event
CONTENT: Clear opportunities with time commitment
RESPONSE HANDLING: Confirm slot + add to roster
FOLLOW-UP: Training reminder + day-before reminder
POST-EVENT: Thank you message
How it works: Clear opportunities with specific time commitments make it easy to say yes. Simple reply format captures preference instantly. Automatic confirmation and reminders ensure volunteers show up prepared.

Workflow tip: Create a "regulars" segment of consistent volunteers who get first access to sign up before general congregation.
9

Daily Devotionals

Sequence Starter+ $29

Send daily Scripture and devotional content to members who opt in, helping them grow spiritually throughout the week.

SEQUENCE: Daily Devotional
TRIGGER: Tag "devotional-subscriber" added
SCHEDULE: Daily at 6:30 AM
CONTENT ROTATION:
- Monday: Wisdom (Proverbs)
- Tuesday: Encouragement (Psalms)
- Wednesday: Teaching (Epistles)
- Thursday: Stories (Gospels)
- Friday: Promises (Various)
- Weekend: Sermon reflection

INCLUDE: Scripture + short reflection + prayer
How it works: Daily spiritual content creates a habit of connection with God and the church. Short format respects busy schedules. Opt-in ensures engaged recipients. Consistent encouragement builds faith.

Workflow tip: Coordinate devotional themes with sermon series for integrated spiritual formation.
10

Pastoral Care Check-Ins

Campaign Starter+ $29

Proactively check in on members who may need pastoral care - those going through difficult seasons, new members, or those who've been absent.

CAMPAIGN: Pastoral Care
TARGET SEGMENTS:
- "absent-3-weeks" - Haven't attended in 3 weeks
- "prayer-request-active" - Shared request in last 30 days
- "new-member" - Joined in last 60 days
- "life-event" - Birthday, anniversary, recent loss

MESSAGE: Personalized check-in with care
RESPONSE: Alert pastoral staff for follow-up
TONE: Warm, non-judgmental, caring
How it works: Proactive outreach catches people before they slip away. Personalized messages show genuine care. Response alerts ensure follow-up happens. Extends pastoral care capacity beyond what one pastor could do alone.

Workflow tip: Train care team leaders to send check-ins from their assigned members, multiplying pastoral touch points.
CRM

Track Every Member's Journey

From first-time visitor to engaged disciple

New Visitor
First contact
Connected
Attending
Growing
In small group
Serving
Volunteering
Leading
Discipling others
Capabilities

What You Can Achieve

Capability Starter
$29/mo		 Pro
$99/mo		 Business
$470/mo
Church info auto-replies ✓ ✓ ✓
First-time visitor follow-up ✓ ✓ ✓
Weekly announcements ✓ ✓ ✓
Prayer request collection ✓ ✓ ✓
Giving thank you & receipts ✓ ✓ ✓
Event registration flows - ✓ ✓
Small group finder - ✓ ✓
Volunteer coordination - ✓ ✓
Daily devotionals - ✓ ✓
Pastoral care check-ins - ✓ ✓
Member contacts Up to 500 Up to 5,000 Up to 25,000
Team members 2 5 15

Prices in USD. View pricing in your local currency →

RECOMMENDED FOR CHURCHES

Pro Plan - $99/month

Prices in USD. View pricing in your local currency →

Ideal for growing churches with active ministries. Includes visitor follow-up, event registration, volunteer coordination, small group management, and pastoral care automation.

Up to 5,000 members
5 team members
Event registration
Daily devotionals
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Small church plant or home church? Starter Plan ($29/mo) covers announcements, visitor follow-up, and prayer requests. Large church or multi-campus? Business Plan ($470/mo) for full automation across all ministries.

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Join churches using WhatsApp to reach their community, engage members, and make disciples.

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